Terms of Service

1. Acceptance of Terms

By accessing and using the BID Equity recruitment platform ("Service"), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to abide by the above, please do not use this Service.

2. Service Description

BID Equity provides an AI-powered recruitment and interview platform designed to streamline the hiring process. The Service includes:

• Online application submission system
• CV upload and management capabilities
• AI-powered interview scheduling and conducting
• Voice and video interview capabilities
• Assessment and evaluation tools
• Candidate dashboard and communication features

3. User Registration and Account

To use certain features of the Service, you must register for an account. You agree to:

• Provide accurate, current, and complete information during registration
• Maintain and promptly update your account information
• Maintain the security of your password and accept all risks of unauthorized access
• Immediately notify us if you discover or suspect any security breaches

4. User Conduct and Responsibilities

You agree not to:

• Provide false, misleading, or inaccurate information
• Impersonate any person or entity
• Use the Service for any illegal or unauthorized purpose
• Interfere with or disrupt the Service or servers
• Attempt to gain unauthorized access to any portion of the Service
• Upload or transmit viruses or any other malicious code
• Use automated scripts to collect information or interact with the Service

5. Interview Process

Our recruitment process involves multiple stages, some of which use AI-powered technology. You will be informed before each stage where AI technology is used, including AI-assisted evaluation and recording, as described in our Privacy Policy. Separate consent for recording and AI processing will be collected before each relevant stage. By participating in interviews through our platform, you acknowledge that:

• Technical requirements must be met for successful interview completion
• You are responsible for ensuring a suitable interview environment
• Rescheduling requests must be made at least 24 hours in advance

6. Data Collection and Use

We collect and process your data as described in our Privacy Policy, which forms part of these Terms. The legal bases for processing your personal data are set out in the Privacy Policy. Consent for specific processing activities, including recording and AI-assisted evaluation, is collected separately where required by applicable law.

We do not use your personal data for AI model training unless you have provided separate explicit consent for this purpose. Such consent is collected independently and is not a condition for using the Service. Details on AI model training, including what data is used, how, and your right to withdraw consent, are set out in our Privacy Policy.

7. Intellectual Property Rights

The Service and its original content, features, and functionality are and will remain the exclusive property of BID Equity and its licensors. The Service is protected by copyright, trademark, and other laws. Our trademarks may not be used in connection with any product or service without our prior written consent.

8. Limitation of Liability

To the maximum extent permitted by applicable law, BID Equity shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses resulting from:

• Your use or inability to use the Service
• Any unauthorized access to or use of our servers and/or any personal information stored therein
• Any interruption or cessation of transmission to or from the Service
• Any bugs, viruses, trojan horses, or the like that may be transmitted through the Service
• Any errors or omissions in any content or for any loss or damage incurred as a result of the use of any content

Nothing in these Terms limits or excludes our liability for: (a) processing of personal data in violation of applicable data protection law, including your right to compensation under Art. 82 GDPR; (b) death or personal injury caused by negligence; (c) fraud or fraudulent misrepresentation; or (d) any other liability that cannot be excluded or limited under applicable law.

9. Indemnification

You agree to defend, indemnify, and hold harmless BID Equity and its subsidiaries, agents, licensors, managers, and other affiliated companies, and their employees, contractors, agents, officers and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney fees) arising from your use of and access to the Service.

10. Termination

We may terminate or suspend your account and bar access to the Service immediately, without prior notice or liability, under our sole discretion, for any reason whatsoever and without limitation, including but not limited to a breach of the Terms.

Upon termination, your right to use the Service will cease immediately. If you wish to terminate your account, you may contact us at ingreed@bidequity.de. Termination of your account does not affect your rights under GDPR, including your right to access, rectify, or request deletion of your personal data. To exercise these rights after termination, contact privacy@bidequity.de.

11. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the Grand Duchy of Luxembourg, without regard to its conflict of law provisions. Any disputes arising from or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of Luxembourg City, Luxembourg. Notwithstanding the foregoing, mandatory consumer protection laws of your country of residence may apply to the extent required by applicable law (Art. 6 Rome I Regulation). Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

12. Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days notice prior to any new terms taking effect.

13. Contact Information

If you have any questions about these Terms, please contact us at: